project planning and management
As a busy small business owner, you know the importance of keeping accurate records, not just during tax season, but all year. There are bills to pay and transactions to record. You have customers you need to track, inventory to manage, and perhaps even a few employees to pay. It can certainly get overwhelming very quickly, especially if you’re a brand new business owner.
But even a seasoned business owner knows that things can change very quickly. Suddenly your business is becoming so big and so successful that the old way of doing things just isn’t working anymore. There are new systems to learn, processes to master, and markets to analyze.
Sure, you can use regular Excel spreadsheets for everything but the problem is that you need to set them up and update them constantly….
not exactly user friendly! You need a system that has all your financial information in one place, easily accessible, and reliable. You also want to make sure it has good support and that you can ask questions easily and get answers quickly. You also want your accounting software to be: There are several benefits to using a top rated accounting software.
We mention some of the main reasons below. Using top rated accounting software can not only help you save time, it can help you save money.
You can customize forms like invoices, purchase orders, and sale receipts and instead of printing everything out, it can easily be emailed with a couple clicks of the mouse. Some software is even accessible by clients, which makes it much easier and quicker for you to get paid for your products and services.
No more rifling through stacks of papers to find the right documentation. Everything is right at your fingertips, easily accessible. If accounting is the language of business, then accounting software is the dictionary. It can help you immediately explain how your business is doing at a glance.
Running customizable reports at any time will come at a huge advantage and will help answer questions such as: When a customer or vendor calls for information, your accounting software will be ready to pull up the necessary reports to help make accurate and important business decisions.
When payday rolls around, your accounting software will be able to cut checks to your employees and record the tax withholdings. When tax season rolls around, having a top rated accounting software will be able to give your accountant or CPA the documents that they need to file your taxes quickly and efficiently. Here are three of the most popular accounting software that is being used today: Almost everyone has heard of Quickbooks.
It has been around a long time. Perhaps you even use it now it now in your business. It has many features that include creating customized invoices, tax preparation assistance, and creating quotes. You can even try it free for 30 days before committing.
However, Quickbooks does have its limitations. It is rather complex and time-consuming to learn how to use. It is not able to integrate popular business apps such as ADP and Paypal and cannot provide an online client portal, which makes it difficult for your customers to pay you quickly. Plus, it is not mobile responsive which makes it hard to manage your business on the go.
Quickbooks starts at $12. 95 per month for very basic features. For most features, expect to pay $39.
95 per month.
Payroll can be included but at a premium price of $66-$138 per month plus $1. 50-$2 each employee. Freshbooks also has a 30-day free trial period and unlike quickbooks, can accept online payments from your customers. You are able to brand your own invoices and set recurring invoices and payment reminders.
It is mobile responsive and your data is consistently backed up and secure. However, even though the basic level starts at $9.
95, you are only able to invoice 5 clients at that price and you are limited by the number of users that can access the system. Only at $39.
95/month can 5 additional accounts be included. Freshbooks is also unable to print checks and cannot prepare 1099 forms for contractors. Xero is the relatively new kid on the block and just like Quickbooks and Freshbooks, it has a 30-day free trial period that you can use to make sure that this is the right accounting system for you. You can also chat online with a sales representative who can immediately answer any question you have.
This support is unlimited, free and available 24/7.
It is mobile responsive so you have constant access with your on-the-go lifestyle. Although you can have an unlimited amount of users even at the most basic price point, which starts at a very reasonable $9/month, you’ll need to bump up to the $30/month package to allow for unlimited billing and invoicing. Be sure to review Xero pricing to see how it fits in the budget for your business.
Not only does Xero include unlimited users, but you can invite unlimited accountants, CPAs, and bookkeepers to access data and keep an eye on your business transactions. Xero even offers a free conversion from Quickbooks and can import data directly from Quickbooks, Excel, or CSV. It’s easy integrated with hundreds of different business applications such as PayPay, ADP, and SquareSpace. There are hundreds of customizable business reports available, regular free updates, and the backups are automatic at the highest-level SSL security encryption.
Xero is still rolling out it’s payroll feature so for now that feature is only available for a handful of states. They are working on rolling out the rest of the states and with the dynamic capabilities, the Xero payroll feature is worth checking out. , team task management app Now if you have more than 5 employees on your payroll, you’ll need to use their premium package that costs $70/month, but at this level, it can also deal with multiple currencies. Xero even has hundreds of free business guides that you can read.
These informative guides can help you build, grow, and manage your small business…. all at no extra cost to you. These topics include: Find out for yourself if Xero will work for your business.
You can sign up for your free 30-day trial with no obligation by clicking here or on the banner below or to the right.
How to keep track of work tasks, you will taken to the company website where you will only need to enter your name and email address to start your free trial…. no credit, online project tracking, card required!